EXECUTIVE BOARD OF THE CHURCH-SCHOOL CONGREGATION
The Executive Board of the Church-School Congregation is the executive body of the Church-School Congregation Assembly which administers the affairs of the Church- School Congregation pursuant to its given authority.
The Executive Board of the Church-School Congregation is comprised of:
1) Parish Priest
3) First Vice-President
4) Second Vice-President
7) Financial Secretary
8) Designated number of members-at-large as determined by the local regulations
(By-Laws) of the Church-School Congregation, i.e., the addendum to the Uniform Rules and Regulations for Parishes and Church-School Congregations.
The term of office for members of the Executive Board of the Church-School Congregation is for the period between annual assemblies.
2018 St. Elijah Executive Church Board:
Rev. Branislav Golic, Parish Priest (office phone 724-375-4074)
Juliann Taylor, President
Stephanie Kovacevic, 1st Vice President
Rich Chesla, 2nd Vice President
Kathy Loverich, Secretary
Albert Radulovich, Treasurer
Robert Baron, Financial Secretary
Members at Large: Seya Mabee, Andy Muha, Lynn Popovich, Carson Robins
Sabor Delegate: Andy Muha, Mickey Mrkal-alternate delegate
Auditing Board: Adam Loverich, president, Ted Belich-member
EXERPT FROM UNIFORM RULES AND REGULATIONS FOR PARISHES and CHRUCH-SCHOOL CONGREGATIONS OF THE SERBIAN ORTHODOX CHURCH IN NORTH AND SOUTH AMERICA
CHURCH-SCHOOL EXECUTIVE BOARD
To serve on the Executive Board is a ministry and all those are called to represent Christ and the Orthodox faith to all whom they meet in all aspects of life. Candidates for the Executive Board of the Church-School Congregation must be parishioners in good standing who regularly partake of the Holy Mysteries (Sacraments) of Confession and Communion in their own parish church and who live in accordance with the faith and canons of the Church. The required number of years of being a parishioner in good standing in a Church- School Congregation, as a requirement for election to the Executive Board, will be prescribed by the Church School Congregation’s local regulations (Bylaws Addendum). If there is more than one (1) candidate for an office, election is to be by secret ballot.
Candidates for the Executive Board shall be nominated by the Nominating Committee elected at the previous Annual Assembly. The Nominating Committee shall be composed of parishioners in good standing and the Parish priest, which shall not be less than three (3) or more than nine (9). The Nominating Committee should begin its work at least three (3) months prior to the Annual Assembly. Any parishioner in good standing desiring to serve on the Executive Board should notify the Nominating Committee. The parish priest shall announce in the bulletin and in church the names of the members of the Nominating Committee that potential candidates should contact. Two (2) weeks prior to the Annual Assembly, the Nominating Committee, subject to the approval of the Parish priest, shall announce their nominations to the parishioners in good standing. No person can be nominated for more than one (1) position.
All candidates expressing an interest in serving on the Executive Board shall meet with the priest, who shall explain the Uniform Rules and Regulations and the significance of the oath of office. At the conclusion of the meeting, the candidates must sign a statement acknowledging that they understand the Rules and Regulations and will abide by them and the oath of office.
After the election of the Executive Board and Auditing Board of the Church-School Congregation, a list of new Board members is to be sent immediately to the Diocesan authorities for approval. This list is to be signed by the parish priest, chairman, and secretary of the assembly. The outgoing Executive Board is not released from duty until the new Executive Board is approved and sworn in.
Complaints against the election of the Executive Board, the Auditing Board, or against individual members thereof, are submitted, through the parish priest, within eight (8) days of the date of their election, to the Diocesan authorities. If the Diocesan Bishop finds that complaint is well justified and documented, he will summon a meeting of Diocesan Administrative Board. During the interim, the affairs of the congregation will be conducted by the former Executive Board until the decision of the Diocesan Administrative Board is rendered.
The Diocesan Bishop may approve the members of the Executive Board and Auditing Board who meet election qualifications and postpone only the approval of those members against whom a complaint is filed.
Newly-elected and approved members of the Executive Board take an oath of office in the parish church before the parish priest and in the presence of the Church-School Congregation and from that moment shall be considered members of the body to which they were elected. A person who refuses to take the oath cannot assume duties as a member of the Executive Board or Auditing Board.
Whenever a vacancy occurs in an Executive Board position, the vacancy shall be filled through direct appointment by the respective Bishop, with the recommendation from the Executive Board and Parish priest, provided however, the Bishop shall also have the authority to have the position filled by a vote at a Special Assembly.
In the event the Diocesan Council determines that a Church-School Congregation Executive Board has failed to perform its duties in accordance with the teachings and the regulations of the Church, the Diocesan Council may appoint a temporary Trusteeship to perform the daily duties of the Church School Congregation until the Diocesan authorities determine that conditions are normalized so that a new Executive Board may be elected.
The Executive Board is summoned by the President at least once a month. Should the Diocesan authorities or the majority of the Board members require, the President is obliged to call a meeting of the Executive Board.
The Executive Board may render valid decisions if the meeting is attended by the majority of its members, on the condition that the Parish Priest and President of the Executive Board are present or that they have reviewed the agenda for the meeting and given written permission for the meeting to take place in their absence. Decisions are rendered by the majority of the members present. Should the vote end in a tie, the vote of the presiding officer decides.
The Diocesan Administrative Board may, if requested by the Executive Board of the Church-School Congregation or by official duty, suspend from the Executive Board of the Church-School Congregation any member who neglects his/her duty or without justification does not attend three (3) consecutive meetings or does not obey the decisions and directives of higher church authorities and prevents the execution of their decisions and directives.
The Executive Board of the Church-School Congregation performs the following:
Decides and announces the date of the Annual or Special Assembly and the place where it is to be held;
Keeps in good order the list of parishioners in good standing;
Represents the interests of the Church-School Congregation whenever the need arises;
Executes the decisions of the Assembly and directives from the higher church authorities;
Proposes in the budget to the Assembly, the priest’s salary;
Appoints and releases employed personnel and proposes in its budget to the Assembly the amount of payment of said personnel and sees to it that the salaries are paid on time;
Keeps an inventory of personal and real properties in the archives of the Church-School Congregation;
Proposes the means for acquiring funds for the building and repair of the church, school, parish home and other buildings; submits plans and building estimates to the Assembly for their initial approval and, thereafter, submits the same to the Diocesan Authorities for final approval;
Administers the property of the Church-School Congregation and provides for the needs of the Church School Congregation;
j) Prepares the agenda for the Assembly and takes care of all matters needed for the work of the Assembly;
k) Prepares and submits budgets and annual financial statements to the Assembly for its review and approval and forwards the same to the Diocesan authorities for final approval;
1) Submits reports of its work to the Assembly; m) Sees that the budget of the Church-School Congregation is realized; n) Cares for the church library; o) Regularly inspects the condition, maintenance, order and cleanliness of all the church buildings of the Church-School Congregation;
p) Regularly pays its prescribed assessments and financial obligations to the Diocese, in accordance with the decisions of the Church Assembly (Sabor) and the Diocesan authorities.
The Executive Board is obliged in its work and decisions to strictly adhere to the provisions of the Constitution, Uniform Rules and General Regulations, the local regulations (Bylaws Addendum) of the Church-School Congregation, as well as all the directives of the Diocesan authorities.
In addition to the Parish Priest, the President of the Church-School Congregation Executive Board is its lawful representative before both the civil and ecclesiastical authorities. The President calls Executive Board meetings, opens and closes them, proposes matters for discussion, brings them to a vote and announces its findings and decisions; ensures that peace and order is maintained at the meetings and that the agenda is strictly adhered to by all parishioners present; and is the lawful custodian of the Church-School Congregation’s seal.
When the President of the Executive Board is unable to perform his duties, the First Vice President is the substitute.
The President of the Executive Board is by virtue of his or her position an ex-officio delegate of his Church- School Congregation at the Church Assembly (Sabor) and Diocesan Assembly. If the President is not able to attend meetings of those bodies, then the First Vice- President shall be his or her substitute. In the event that the elected delegate and elected alternate cannot attend the Church Assembly (Sabor), or the President or Vice- President cannot attend, the Church-School Congregational Executive Board may designate their substitutes.
The President and other members of the Executive Board of the Church-School Congregation are obliged to protect and honor their priest and must not demand anything from him that would lessen his dignity.
It is the duty of the Secretary to keep the minutes of the Board meetings; conduct all correspondence of the Church-School Congregation which he/she signs, together with the President; maintain the register of the official Church-School Congregation acts; and maintain the archives of the Church-School Congregation exclusively in the church office.
The Treasurer keeps a record of all the income and expenditures of the Church-School Congregation throughout the entire year; receives money from the Financial Secretary and deposits them in the bank; pays the salaries of the priest and other personnel, and pays all bills; submits his/her financial report to the Executive Board and to the Annual Assembly; and is responsible for paying all assessments to the Diocese.
The duty of the Financial Secretary is to maintain a list of parishioners in good standing, with regard to their financial obligations and to receive and record all income and to submit it to the Treasurer. The Treasurer and Financial Secretary must be bonded and/or insured by the Church-School Congregation.
The duties of the tutors (wardens) are: to be present regularly in church at all church services and ceremonies; to receive money from the sale of candles, offering collections and other income; to submit the money so received to the Financial Secretary; and to care for all other matters connected with church services as directed by the parish priest.
CHURCH-SCHOOL CONGREGATION AUDITING BOARD
The Auditing Board is comprised of a president and two (2) or more members, elected by the Annual Assembly from persons who have experience in financial auditing and accounting matters or a Certified Public Accountant firm shall be hired by the Church-School Congregation.
The Auditing Board meets once at the end of the year and reviews the handling of financial funds of the Church-School Congregation and submits its report to the Annual Assembly.
The Auditing Board may perform the review of the financial records of the Church-School Congregation more than once a year, should the need be justified, or if the Diocesan Executive Board demands it.